HR-Admin v06
Contents
Introduction:
Amrita Career Portal is an indigenous career guidance portal eclectically designed to help job seekers to find their careers at Amrita. Job seekers can avail jobs by registering themselves in this portal, searching and applying for different jobs which match their profile. This document illustrates the admin role in Amrita Career Portal. Here we cover the following topics in detail
Job Administration
Create New Job
Edit / Delete a Job
Search for a job
Dashboard
View descriptive details of a Job
View the candidate list with the process status of a particular job
View the profile of a candidate who has applied for a job
Enable Personal Information Sheet Form for a candidate
Schedule Interview
Publish Interview result
Getting Started:
To access Amrita Career Portal
Open an internet browser (Recommended to use Google Chrome)
Type https://my.amrita.edu/ and click enter
Login with your amrita email id and password.
Click AMRITA CAREERS
Job Administration
Create New Job:
Click Job Administration in the top menu.
Click on the Job Creation button at the right side of the page.
Job Creation window will be opened.
Fill in the following details
Enter a job title
Add the number of people you want to hire for this opening
Add job description
A Short description of the job
Whether this job role is existing ? If Yes mention Reason for filling up this post ?
Where are the jobs to be posted other than the Amrita career portal?
The last date till the job can be applied
Select the category of the job
Experience required for the job
Approximate Salary package range
Minimum qualification required for the job
Select the Campus, School, and Department from the drop-down under which the Job will be created.
Click the Save button.
Note: Admin will be able to create/edit/view jobs only under the campus to which he/she is assigned.
Created Job will have to be approved by the dean for appearing on the candidate side.
Edit or Delete a Job request
Go to Job Administration
Click on the edit icon to edit the respective job request in the table. Another way to edit a job is to click on the job name to open the job details page and click the edit button there.
Delete a job request by clicking the delete icon near to it.
Search for a job
Apart from this, the admin will be able to search for a job and filter the list based on campus, school, and department from the Job Administration page.
From the Job administration page admin will be able to view the count of Jobs pending approval, jobs approved, and jobs got rejected and filter the list by clicking on the count displayed.
The alert symbol (red exclamation mark) near the Job Id indicates that the job got expired.
Dashboard
From the dashboard, the user will get a glimpse of the quantitative analysis of each job.
The Job table in the dashboard consists of
Job Title - This is the title of the post.
Candidate Applied - Clicking on this count displays the list of candidates who applied for this job.
Personal Information Sheet Enabled - Clicking on this count displays the list of candidates who have Personal Information Sheet enabled for this job.
Interview Scheduled - Clicking on this count displays the list of candidates who has Interview Scheduled for this job.
Hired count - Clicking on this count displays the list of candidates who are hired for this job.
Job Status - Shows whether the job is currently active or inactive. Active means it is available for the candidates to apply. Inactive means this job is not currently available for the candidates to apply.
To View descriptive details of a Job from dashboard
In Dashboard, click on the Job title to view the descriptive details of the job. The top portion of the page show descriptive details of the job.
This includes Job name, Job description, who posted the job, date of posting, Job location, Department, experience required, minimum qualification required, number of vacancies available, expected salary range, category of job, last date to apply, whether this is an existing job role with reason, and if this is a teaching job then student count.
To View the candidate list with the process status of the candidate's application for a particular job
Go to Dashboard
Click on any one of the job counts from the dashboard to view the list of candidates with process status based on the filter you clicked to apply.
The above image shows the stages of different candidate's job applications.
Once the candidate applies for the job, the candidate name will be listed under the Candidates Applied list. Resume of the candidate is available to download and view.
Administrative user need to enable the Personal Information Sheet form for the candidate by clicking Enable PIS button.
Once the Candidate has completed filling the Personal Information Sheet form details and the administrative user needs to Schedule an interview. Click the Setup Interview button under interview details to schedule an interview.
After admin had scheduled the interview a mail will send to the candidate's registered email.
The candidate has three options to respond to the scheduled interview. Depending on the responses from the candidate the status will be displayed as rejected, accepted, or re-schedule.
Add Interview score button will appear once the admin schedule the interview.
Once the score is added by the interview panel/ member Go to Scorecard button will appear, where the admin will be able to verify and record the selection status.
Go to Offer letter button will appear once the Scorecard is added.
To View the profile of a candidate who has applied for a job
Go to the dashboard
Click on Candidates Applied count against a job to open the list of candidates who have applied for that job OR Click on the Job name.
Click on the name of the candidate
A page with a detailed view of the candidate's profile will load.
On this page, you can view the contact details of the candidate, a list of jobs the candidate has applied for, an action log of the jobs with statuses, the Personal Information Sheet form details, Scopus details, and the Faculty Merit Evaluation details. The Faculty Appraisal Merit Evaluation form is applicable only for teaching category jobs.
Infact, PIS Enable, Schedule Interview and Add interview score actions can be done from here as well.
You can download the PIS details, FAME details, and resume of the candidate in PDF format.
Enable Personal Information Sheet form for a candidate
Once a candidate applies for a job, the admin needs to enable the Personal Information Sheet form to fill in the required details. There are two ways to enable the Personal Information Sheet form
Method 1:
Go to Dashboard
Click on Candidates Applied count against the job.
Click on Enable PIS button against the candidate name to whom the Personal Information Sheet form needs to be enabled.
Method 2:
Go to Dashboard
Click on the job name
Click on the Candidate name to whom the Personal Information Sheet form needs to be enabled.
Click on Enable PIS button.
The Personal Information Sheet form consists of 6 sections. Each section consists of the following details which candidates need to fill in.
Sections | Details Covered |
|---|---|
Basic Information | Date of Birth |
Academic 1 | Have you cleared Under Graduation? If Yes Provide details. |
Academic 2 | Have you cleared UGC NET ? |
Research | No. of Research Project Guided |
Professional | Provide previous Experience information if any |
Recognitions | Whether received any Award / Recognition ? |
Based on the plausible data in the Personal Information Sheet form filled by the candidate, the admin will shortlist and schedule an interview for the candidate.
Schedule an Interview for a candidate
To Schedule an interview for a candidate. There are two methods to schedule an interview.
Method 1:
Go to Dashboard
Click on Candidates Applied count against the job.
Click on Setup Interview button against the candidate name who has completed filling Personal Information Sheet form.
Method 2:
Go to Dashboard
Click on the jobs name
Click on the Candidate name to whom the interview needs to be scheduled.
Click on Set up Interview button
A pop-up window opens where you select the interview date, and interview time, and mention the venue of the interview. Click Save.
An Email notification will be sent to the candidate regarding the interview. Candidate can Accept, Reject or request to Re-Schedule the interview.
Publish Interview Result
To add the interview result. There are two methods to publish interview results.
Method 1:
Go to Dashboard
Click on Candidates Applied count against the job.
Click Add Interview Result button against the candidate name to whom the result needs to be added.
Method 2:
Go to Dashboard
Click on the jobs name
Click on the Candidate name to whom the interview results should be published.
Click on Add Interview Result button
A pop-up window opens where you select the status of the interview result. Click Save.
Interview result can be procrastinated if required by setting the status as waiting list.
Create Offer Letter Template
Click Offer Letter Template at the top menu
You will see two sections - Offer letter template list and Offer letter template creation.
Go to Offer letter template creation
Select Campus, School, Category, and Salary Type from the dropdowns.
Type a subject
Type the email content or you can paste a html source code.
Click Save.
The saved template will be listed in the Offer letter template list section.
The templates can be edited by clicking the edit button corresponding to each template name in the list.
These templates will be used while sending an offer letter during the candidate recruitment process.
Send Offer Letter
To create an Offer Letter
Set interview results as Selected. Click Save.
Offer Letter page will be displayed.
Offer Letter consist of 7 sections. Each section consists of the following details which Admin needs to fill in.
Sections | Details Covered |
|---|---|
Campus | Campus list depends on Admin |
School | Select a school from the list |
Department | Select a department from the list |
Category | Teaching |
Salary Type | Consolidated |
Designation | Select the Designation as required |
Accept On/Before | Set joining date |
Fill in all details. Click Save.
It will direct to Send Offer Letter page.
If Admin wants to edit the offer letter created then Click on Cancel Offer Letter .
Update Email Template as required.
Click on Send Offer Letter.
