HR admin configure a school

Introduction:

The purpose of this document is to promulgate the importance of new attendance system. Amrita E-Track is an indigenous application designed to help the organization to run a digital attendance system.
Here we will look how HR Admin of a School will configure the E-Track for a School / Centre.

Getting Started:

To access Amrita Attendance Management System

1. Open an internet browser (Recommended to use Google Chrome)

2. Type https://my.amrita.edu/ and click enter

3. Login with your amrita email id and password.

4. Click AMRITA E-TRACK

HR Admin Configures E-Track with three simple steps

1. Add new Timeslot

2. Add new Employee Category

3. Add staff to a Department

Add new Time Slot:

1. Go to HR Administration in the left side menu.

2. Go to Time slot.

3. Click (+) button at the right side of the page to create new time slot.

4. Enter Slot Name.

5. Set the IN TIME & OUT TIME.

6. Click Save.
   
   

Add new Employee Category:

1. Go to HR Administration in the left side menu.

2. Go to Employee Category.

3. Enter Employee Category name in the text box.

4. Choose any one Type – Teaching or Non-Teaching

5. Click Add button.

6. The employee category you created will be displayed under the Employee Category table at the left side of the page.

Map Leaves and Time slot to the employee category

7. Once you created a new employee category, leave details for the newly created category needs to be defined.

8. Click on the newly created employee category.

9. Click on (+) button in Leave details table, Time slots and Leave rules to define the Leave details, Time slots and Leave rules respectively for this employee category.
   
   

Add Staff:

1. Go to HR Administration in the left side menu.

2. Go to Department.
   
   

3. Click on the department name from the Department list.

a) Add department team (This is required only for those departments which follow team based working model):

4. To add a department team, click on (+) button.
   
   

b) Add new staff to department

5. Go to Employee List in the Left side menu under HR Administration.

6. Click Add button. Add Staff window will open.

7. Click check box to select the staff.

8. Select Category, Time slot, and Team from drop-down (Team can be skipped for Teaching faculty).

9. Click Move button.
   
   

c) Assign Time Slot for a transferred staff

10. By default the new staff who got transfered from a school to new school will be in Red color. This staff needs to be assigned with the time slot of this new school.

11. Mark the Staff in Red color

12. Click Change Employee category button

13. Assign the category and Time slot.

14. Click Update button to save.